Accounting Specialist

*EXPECTATIONS* · Provide quality customer service to both internal and external customers.
· Take initiative and research problems thoroughly _before_ escalating to manager.
· Maintain organized workspace and filing system.
· Focus on accuracy and minimizing errors.
· Maintain confidentiality of all Accounting and Financial information.
· Strive to increase your efficiency and submit any ideas to increase efficiency within the company.
· Manage time effectively.
· Bepunctual and reliable.
*ESSENTIAL DUTIES AND RESPONSIBILITIES:* · Prepares customer invoices and ensure accuracy in QuickBooks.
· Use multiple systems to submit billing to the customer (either via e-mail or an online platform).
· Receive payments against customer invoices.
· Update weekly receivables and payables spreadsheets.
· Maintain customer documentation for invoices.
· Receive, research, obtain proper approval, and enter vendor bills into QuickBooks.
· Validate employee expense reports and enter into QuickBooks.
· Validate independent contractor time and expense reports and enter into QuickBooks.
· Request and maintain documentation for billable expenses.
· Pay bills weekly from QuickBooks (either via ACH or physical check).
· Organize and keep files current in accordance with company procedures.
· Add new customers / vendors to QuickBooks with proper documentation.
· Assist with on past due accounts receivable invoices and maintains client contact to resolve issues.
· Performs other duties as required.
*SUPERVISORY RESPONSIBILITIES:* · None *SUPERVISION RECEIVED:* · Works under supervision of the Controller.
*QUALIFICATION REQUIREMENTS:* *Education and/or Experience:* · High school or GED required.
· One to two years accounting experience preferred.
· Equivalent combination of education and experience required.
*Knowledge, Skills and Abilities:* · Knowledge of MS Office (Excel, Word, Outlook); QuickBooks or similar accounting software.
· Strong oral, written, and interpersonal communication skills.
· Strong organizational skills and the ability to manage own workload and deliverables with minimal supervision under strict timelines.
Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Disability insurance * Flexible spending account * Health insurance * Life insurance * Paid time off * Vision insurance Physical setting: * Office Schedule: * Monday to Friday Experience: * QuickBooks: 2 years (Preferred) Work Location: In person